Circular Procurement for Cities
  • Circular public procurement: a framework for cities
    • Disclaimer
  • INTRODUCTION
  • How to use this framework
  • Framework overview
  • The benefits of circular public procurement
  • PART 1: SETTING YOURSELF UP FOR SUCCESS
    • Set and communicate the level of ambition
      • Set the level of ambition
      • Communicate your ambition
    • Build internal capacity and collect data
      • Learn from other cities
      • Form a working group
      • Align and build internal capacity
      • Conduct market research and collect data
      • Conduct market dialogues
    • Identify opportunities for pilots
      • Identify opportunities for pilots
  • PART 2: ADAPT CRITERIA AND REQUIREMENTS
    • Develop circular criteria
      • Criteria for products
      • Criteria for food
      • Criteria for plastic packaging
      • Criteria for mobility
      • Criteria for buildings
  • PART 3: RUN A CIRCULAR TENDER PROCESS
    • Assess needs and review assets
      • Assess needs and consider the use of services
      • Review assets
      • Assess risks and opportunities
    • Engage relevant departments
    • Adapt selection and evaluation
      • Evaluation and performance review
      • Adapt the tender procedure
      • End-of-use
  • PART 4: MAINSTREAM CIRCULAR PUBLIC PROCUREMENT
    • Learn and improve
    • Support innovation and emerging innovators
    • Align business support with circular objectives
    • Create an enabling regulatory environment
  • ACKNOWLEDGMENTS
    • Thank you
    • Core team and contributors
  • Glossary
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  1. PART 1: SETTING YOURSELF UP FOR SUCCESS
  2. Build internal capacity and collect data

Conduct market dialogues

Engaging your suppliers ahead of time

PreviousConduct market research and collect dataNextIdentify opportunities for pilots

Last updated 3 years ago

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Circular public procurement aims to develop a long-term relationship with businesses, create a common language, and engage suppliers throughout the journey. City governments can engage potential suppliers early on and encourage more businesses with circular economy ambitions to register as a vendor with your municipality. As circular public procurement is a relatively new practice, the initial market engagements may take longer than other existing processes.

“Get to know the buyer” events and market dialogues are a valuable tool for both the private and public sectors to discuss challenges and opportunities. They can also allow your city government to communicate the desired outcomes, gather relevant information and clarify tender requirements.

Questions to consider:

  • Are suppliers and other businesses aware of the city’s circular public procurement ambitions? Are they aware of circular economy opportunities for their businesses?

  • Can you organise market dialogues or “Get to Know the Buyer” events to engage potential suppliers? + How can you encourage more businesses with circular ambitions to attend these events? Can you organise events for specific sectors or spend categories? + How can you inform more start-ups, SMEs, and businesses about upcoming tenders and provide an overview of how criteria might evolve over time?

Examples

1) When (PHW) relocated its offices in 2016, they used an ‘open procedure’ to invite suppliers to propose their solutions for reusing as much existing office furniture and equipment as possible. To encourage social enterprises to participate in the procurement exercise, PHW organised an “open-day” for suppliers. Around 30 suppliers attended the where they received detailed information about the brief and were able to ask questions. The winning consortium included social enterprises and permanent jobs were created for several people with disabilities and experiencing long-term unemployment.

2) ReLondon brought together almost 50 organisations for the first London Repair Week in October 2020. The week-long event included online discussions, repair activities for electronics and other products, and promotions from commercial repairers to raise awareness of repair.

3) The in Buenos Aires engages the different actors across society on recycling. The participation of organisations from different sectors - companies, NGOs and Universities - is important, as each social actor is aware of the management of resources and waste, and incorporates the principles of the circular economy.

Resources

  • The “convening and partnering” section of the Ellen MacArthur Foundation’s , provides an overview of how city governments have the ability to convene, facilitate, and spur collaboration between public, private, and civic leaders.

  • The Sustainable Public Procurement (SPP) Regions provides examples of best practices on how to engage suppliers.

  • ICLEI has developed a processes.

Public Health Wales
event
circular economy network
Urban Policy Levers paper
report on Market engagement
step-by-step guide on how to engage the market in public procurement